The theme for July is “Hiring Your First or Next Virtual Assistant.”
I just hired my first virtual assistant (VA) last month and let me tell you, having been a VA myself for many years, it’s very cool to be on the other side of things! The process was very smooth, I found the perfect person, and I thought it would be a great idea to break down my process for onboarding that special someone as the theme for this month.
If hiring a virtual assistant is a goal for you, then the series this month is really going to help!
In this video, I cover 1) if you even need to hire a VA and 2) if you have a VA but feel that something isn’t quite right and you are not sure if you should find someone else. If that’s the case, I have some tips for you as well.
I just hired my first virtual assistant last month and let me tell you, having been a VA for many years, it’s very cool to be on the other side of things. The process was very smooth, I found the perfect person, and I thought it would be a great idea to break down my process for our theme this month.
And if hiring a virtual assistant is a goal for you, then the series this month is really going to help.
What we are going to cover this week is answering 1) if you even need to hire a VA and 2) if you have a VA but something isn’t going right but not sure if you need to find someone else.
First, here are signs that you need to hire a VA:
- You know you need someone, not making money because you are spending all your time on admin, too much to do, you are working days, nights, and weekends.
- You feel like you are and barely getting by and have identified things you can offload their tasks.
- Maybe you lack expertise in a certain area and it makes sense to bring someone on rather than spend time learning everything.
- Or your business model calls for you to stop being the hub, all great reasons to partner with a VA.
You’re on the right track and you should definitely hire someone.
Now, what if you aren’t sure if you have the right person for the job? Some signs of this are that things aren’t handled the way you want, you have things set up correctly but you still aren’t getting the results you had hoped for. Or you feel like even with an assistant you are still doing it all yourself.
Now, this can be because you don’t have the right person in the right position. Sometimes this is because the individual you brought in may have had one set of skills, and the position that you put them in requires a different set of skills. I see this a lot when a business owner hires someone to help them with technical and back-end programs and then asks them to do customer service, it could be a mismatch of skillsets.
If you feel like you’re doing it all, again, this could be a mismatch of skillsets or you need to bring on additional VAs or you may need help delegating or you don’t know what you can delegate.
I’ve heard it many times, problems you have in your business is usually a systems problem. Do you have a system for hiring a VA? For onboarding and training? How about after they are working for you, do you have a system set up for communication? Do you have an SOP guide, were they trained properly. Look at that first before deciding if you need to replace someone.
90% of the time, it’s a systems problem.
And if you’re at that point where it’s not a good fit, hire slow and fire fast. Nothing wrong with breaking up with your VA just like if you’re a VA there’s nothing wrong with breaking up with a client if it’s just not a good fit.
I have a special download for you this week, 75 Ways to Save You Money and Give You Your Time Back, in which I give you lots of examples and ideas of what you can delegate.
We have a great series coming up for you this month, I’m going to walk you through the process of hiring that special someone, giving you a clear system for how to find the right person so that you can become the visionary instead of the workhorse in your business.
Catch up on other “Hiring Your First or Next Virtual Assistant” episodes:
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Outsourcing Templates
$24.00
As a busy entrepreneur, you know that it’s not possible to do ALL the tasks for your business and do them effectively. It’s easy enough to say you should outsource, but then you have to do the training. And when faced with that daunting task, it’s often easier to just say, “I’ll just do it myself.”Â
But that would be a mistake.
There are only so many hours in a day and you can only fully develop so many skills. Instead, these outsourcing templates will give you a giant head start and gives you all you need to find and hire that perfect contractor. Problem solved!Â
Here’s what you get:
- 4 Project Listing Templates
- You’ll get 4 fill in the blank Project Listing templates to use when you are looking to outsource specific projects for your business (perfect for submitting a request for proposal):
- Graphic Design Work
- Virtual Assistants
- Writing Work
- Web Development
- You’ll get 4 fill in the blank Project Listing templates to use when you are looking to outsource specific projects for your business (perfect for submitting a request for proposal):
- 4 Project Specifications Templates
- You’ll get 4 fill-in-the-blank Project Specification templates to use to ensure you don’t leave out the important details as you outsource your projects. You’ll get specification templates that are specific to the following type of projects:
- Graphic Design Work
- Virtual Assistants
- Writing Work
- Web Development
- You’ll get 4 fill-in-the-blank Project Specification templates to use to ensure you don’t leave out the important details as you outsource your projects. You’ll get specification templates that are specific to the following type of projects:
- Evaluating Applications Checklist
- Part of the struggle with outsourcing is not knowing who to choose to work with. This checklist will help you thoroughly evaluate the responses and applications you receive back from potential outsourcers to ensure you make the right choice for your business.
- Quality Check Checklist
- I want you to get the best work out of your contractor, so I’ve included a detailed quality check checklist that you can go through to ensure you are receiving quality service for your outsourced project.
- Constructive Feedback Template
- It can be difficult to provide constructive feedback when outsourcing. I’ve made it easy for you by providing a fill in the blanks template you can use to address any questions or concerns you may be having with your projects. No more struggling to find the right words.
- Big List of Outsourcing Sites
- Finding the perfect person for the job can seem overwhelming at first, but I’ve provided a comprehensive list of websites for you that will help you in your outsourcing search.
- Suggested Interview Questions
- Finally, I’ve included a list of interview questions you can use as you begin talking to and assessing potential contractors.
As you can see, all of the templates included in the Outsourcing Templates bundle will give you the boost you need to get started outsourcing for your business so you can finally focus on the tasks that will grow your business.
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