Running a successful, rapidly growing virtual assistant business is one of the most exciting, liberating, and stressful things anyone can do. The few of us who have taken the plunge into the entrepreneurship world know that this life is anything but boring.
As you run your business, there are many decisions you need to make every day and there are many priorities to juggle to stay ahead of the competition.
It’s not uncommon to feel like you have so much to do and not enough time to get things done. Have you heard your family complain about not having time with you? This could mean you are struggling with balancing the demands of your business and family, which means it’s hard to grow. If this sounds familiar, then chances are that you aren’t focused on the priorities that matter most.
Not surprisingly, the most important priorities are the things that make a huge difference for your business. These are the things that make the highest impact on your bottom line and what you want to achieve – whether it’s maintaining self-care or increasing revenue.
If you focus on priorities that matter the most, you won’t feel stressed and overworked. You’ll feel confident about setting non-priority things aside. These six tips will help you focus on things that matter the most.
- List Your Top Priorities
To focus your attention in the right place, remind yourself daily what truly matters. Establish what is essential in your life and what can help you achieve your goals.
Ask yourself questions like these:
- What do I need to achieve this month?
- What can I do to boost my revenue by 25%?
- Should I focus more on marketing?
- Should I revise my content marketing strategy?
- What makes me happy? Is it growing my business? Improving my blog or my money situation?
Think about it and rank what is most important to you to and get the top five most important priorities. Post those priorities everywhere in your office, on your fridge or your bathroom mirror.
- Be Specific, Rather than General
To remain focused on the most important priorities, make sure you can relate to them. So make sure your top priorities are specific. For instance, saying, “I need to increase my revenue” isn’t motivation to get you to focus on that goal. However, saying you want to sign on 1 new client each month for the next six months will.
Also, avoid focusing on too many priorities at the same time. Limit your focus to three to five things.
- Cut Out the Distractions
Identify what distracts and brings you down. Identify your biggest time wasters and determine how you can use your time effectively.
To focus on what truly matters in your life and business, you need to know the activities that waste your time. Start by identifying the three most common distractions – activities, habits, and hobbies – that steal your time and prevent you from staying focused on your top priorities.
Establish how you can prevent those things from distracting you and learn to manage your time effectively.
Here are a few suggestions to cut distractions:
- Close the door to your office.
- Shut down instant messaging apps and email, and put your phone in silent mode while working.
- Stay away from social media and your favorite places online… reduce screen time.
- Use noise-canceling headphones to cut down noise.
- Stop Multitasking
Multitasking prevents you from focusing; doing so many things at the same time decreases the quality of what you do. And it distracts you from focusing.
Avoid doing multiple tasks at the same time by scheduling the most important tasks of the day. Do these tasks one after the other and focus solely on each one, without getting distracted by unimportant tasks. Focusing on scheduled tasks will improve the quality of what you do. Plus, you’ll be more productive.
- Identify Your Strengths and Weaknesses
After identifying your top priorities and the actions that support them, assess your strengths and weaknesses. Consider any obstacles you may have. Where will you experience challenges? Can you overcome those challenges easily?
Look for someone to help you overcome your weaknesses and the challenges you are facing, such as a coach, mentor, or an accountabilibuddy.
- Replace Negative Thoughts with Positive Ones
Negative thoughts are pointless and distracting. They prevent you from focusing on what’s important. Jealousy, resentment, anger, and hostility will not improve the quality of your life. So, take responsibility. Move on from past losses… replace negative thoughts with positive ones.
Choose happiness and positivity over what others expect from you; what you think you should do but makes you miserable; trying to please others; and temporary pleasures.
If you want to accomplish anything, focus on what’s important.