Success depends on time management. Time is the only resource we all have, and we all have equal time each day. Time is precious because unlike other resources it’s limited.
We’re all juggling countless work projects, personal care, and family responsibilities. And often it feels like there are not enough hours in a day to get everything done. However, if you want to accomplish more than others in a shorter amount of time, you must manage your time effectively.
So, what’s time management? It’s how you schedule and organize your time for different tasks. There are many strategies and tools to help you get more done in less time; here are nine ways that can help you take your time management skills to the next level.
1. Develop a Sense of Urgency
The most fundamental measure of time is speed. And the best quality you can develop regarding time management is a “sense of urgency.” A sense of urgency is the practice of moving fast when a new opportunity arises. Build a base for action. Moving fast is crucial for success. All successful entrepreneurs not only work hard, but they also work fast.
2. Stop Procrastinating
Procrastination is the biggest thief of time; it’s the thief of life. Develop the habit of moving quickly when something needs to be done; build a reputation for speed and dependability.
As a general rule, do small tasks immediately and as soon as they appear. The habit of taking action fast will help you get through a huge amount of work in a day.
3. Delegate Tasks
It’s common to take on more work than our desired potential. This can lead to stress and burnout.
Delegating is not running away from your responsibilities. Rather, it’s a crucial function of management. Learn to delegate work to your employees as per their abilities and skills. This will enable you to get more tasks completed in less time. If you need help, check out my free video course, “Let Go and DELEGATE!”
4. Prioritize Work
Before you start your day, note down all the tasks that need your immediate attention, because unimportant things can take a lot of time. Complete urgent tasks that day and complete unimportant tasks the next day.
Prioritizing your tasks will help you focus on tasks that are more important and you’ll avoid wasting time on unimportant things.
5. Set Up Deadlines
When you have projects at hand, give yourself a realistic deadline and stick to it. Set the deadline a few days before the actual deadline so you can tackle other tasks that may get in the way. Challenge yourself to meet the deadline and reward yourself when you meet a difficult deadline.
6. Avoid Multitasking
Many of us feel multitasking is a good way to get things done, but it’s better to focus and concentrate on one thing. Multitasking reduces productivity; avoid it if you want to take your time management skills to the next level. Create to-do lists and set deadlines to help you stay focused. Single-tasking will help you do what you’re doing better.
7. Start Early
Most successful entrepreneurs start their day early; this gives them time to sit, think and plan their day. Waking up early makes you more calm, creative, and clear-headed. As the day progresses, your energy levels reduce, affecting your productivity and you may not perform well.
8. Avoid Distractions Like Social Media and Email
Checking your phone in the morning makes it easier to get off track. It starts with one email and before you realize it, you’ve used several hours of your day and still you haven’t done your first task.
Keep your phone away to avoid distractions when doing your most important tasks.
9. Make Your To-Do List the Night Before
To make sure you have a productive day, create your list of goals and tasks the night before. The ability to make good plans before you act is a measure of your overall competence. The better plans you have, the easier it becomes to avoid procrastination; it becomes easier to get started and keep moving.
Writing your goals before you sleep will help you think about the things you need to do; this will prepare you mentally to do those things before you even wake up in the morning.
By planning your day in advance, organizing your list by priority, and sticking to your plans, your work will go faster and more smoothly than before. You’ll be more competent and powerful. And you’ll get more done, faster than you thought. Soon, you’ll be unstoppable.